Last modified: July 23, 2018
Randolph School (the “School”) respects your privacy and is committed to protecting it through our compliance with this policy.
This policy describes the types of information we may collect from you or that you may provide when you visit our Website, www.randolphschool.net (our “Website”), and our practices for collecting, using, maintaining, protecting, and disclosing that information.
This policy applies to information we collect on this Website and in email, text, and other electronic messages between you and this Website.
It does not apply to information collected by:
- us offline; or
- any third party that may link to or be accessible from our Website
Children Under the Age of 13
Our Website is not intended for children under 13 years of age. No one under age 13 may provide any information to our Website. We do not knowingly collect personal information from children under 13. If you are under 13, do not provide any information on this Website or on or through any of its features/register on our Website, use any of the interactive or public comment features of this Website or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13, please contact us at firstname.lastname@example.org.
Information We Collect About You and How We Collect It
We collect several types of information from and about users of our Website, including information:
- by which you may be personally identified, such as name, postal address, e-mail address, telephone number, credit card or other financial information, or any other information our website collects that is defined as personal or personally identifiable information under an applicable law ("personal information");
- that is about you but individually does not identify you; or
- about your internet connection, the equipment you use to access our Website and usage details.
We collect this information:
- Directly from you when you provide it to us.
- Automatically as you navigate through the site. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies.
Information You Provide to Us.
The information we collect through our Website may include:
- Information that you provide by filling in forms on our Website. This includes information provided at the time of registering to use our Website. We may also ask you for information when you report a problem with our Website.
- Records and copies of your correspondence (including email addresses), if you contact us.
- Details of financial transactions you carry out through our Website. You may be required to provide financial information when pledging financial support to benefit Randolph School
- Your search queries on our Website.
Information We Collect Through Automatic Data Collection Technologies.
As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:
- Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on our Website.
- Information about your computer and internet connection, may include but are not limited to your IP address, operating system, system type, display size, and browser type.
- Randolph uses Display and Search Remarketing, Audience Demographics and Interests Reporting, and Google Display Network Impression Reporting.
The information we collect automatically may include personal information, and is, or may, be used for statistical purposes. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to recognize you when you return to our Website.
The technologies we use for this automatic data collection may include:
- Flash Cookies. Certain features of our Website may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from, and on our Website. Flash cookies are not managed by the same browser settings as are used for browser cookies. For information about managing your privacy and security settings for Flash cookies, see Choices About How We Use and Disclose Your Information.
- Web Beacons. Pages of our Website and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the School, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).
We do not collect personal information automatically, but we may tie this information to personal information about you that we collect from other sources or you provide to us.
How We Use Your Information
We use information that we collect about you or that you provide to us, including any personal information:
- To present our Website and its contents to you.
- To provide you with information, or services that you request from us.
- To fulfill any other purpose for which you provide it.
- To provide you with notices about your account, including expiration and renewal notices.
- To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
- To notify you about changes to our Website or services we provide though it.
- To allow you to participate in interactive features on our Website.
- In any other way we may describe when you provide the information.
- For any other purpose with your consent.
Randolph School uses Google Analytics and Google Adwords on its website. Google Analytics tracks users on the web and can provide general, anonymized information about individual users in various categories. This information does not provide Randolph School with personal information, but it does give us a better sense of who is visiting our website in terms of general demographics. Third parties that support Randolph School by serving advertisements or providing services, such as allowing you to share content or tracking aggregate usage statistics, (e.g., Google Analytics tracking and Google AdWords) may also use these technologies to collect similar information. Google Analytics does not collect personally identifiable information to share with Randolph School or others, and Randolph School will not share your personally identifiable information with Google Analytics or its partners unless we have received specific consent from you. https://tools.google.com/dlpage/gaoptout/. To opt out of third-party vendor cookies, see the Network Advertising Initiative’s consumer opt-out page.
Randolph school uses HubSpot and Hotjar on its website. HubSpot is used to collect personal information that you provide about yourself and information about how you navigate our website. Hotjar anonymously collects information about how individual users interact with our website to optimize for usability. Information to opt out of HubSpot can be found here https://legal.hubspot.com/privacy-policy and Hotjar here, https://www.hotjar.com/legal/policies/privacy.
Disclosure of Your Information
We may disclose aggregated information about our users without restriction.
- To contractors, service providers, and other third parties we use to support our school and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
- To fulfill the purpose for which you provide it.
- For any other purpose disclosed by us when you provide the information.
We may also disclose your personal information:
- To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
- If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Randolph School, our students, parents, teachers, mentors, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.
Choices About How We Use and Disclose Your Information
We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:
Accessing and Correcting Your Information
You can review and change your personal information by logging into our Website and visiting your account profile page.
You may also send us an email at email@example.com to request access to, correct or delete any personal information that you have provided to us. We cannot delete your personal information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on our secure servers behind firewalls.
The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. We urge you to be careful about giving out information in public areas of our Website like message boards. The information you share in public areas may be viewed by any user of our Website.
Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on our Website.
firstname.lastname@example.org or write to the Office of Information Services, 1005 Drake Avenue SE, Huntsville, AL 35801, or call 256-799-6100.